Personal Assistant to the CEO
Direct hire Personal Assistant to the CEO opportunity, remote-eligible for candidates based in Florida or New York. The hiring organization is a high-growth, globally recognized company headquartered in New York City. The role requires 5 or more years supporting a senior executive, founder, or high-net-worth individual, comfort blending business and personal scope, exceptional organizational and time management skills, and proficiency in Outlook and mobile-based workflows.
About the Role
This is not a traditional administrative role. The Personal Assistant operates as part of a collaborative executive support team, providing seamless, high-touch support across both professional and personal priorities.
Key Responsibilities
Executive Support
- Manage complex, ever-changing calendars across multiple time zones
- Coordinate meetings and ensure all logistics, materials, and participants are aligned
- Prepare briefing materials, itineraries, and executive communications
- Track and manage follow-ups so nothing falls through the cracks
- Assist with conference coordination, registrations, and executive materials including bios and headshots
- Support scheduling and logistics tied to events, meetings, and external engagements
- Ensure timely communication with internal and external stakeholders
Personal and Household Support
- Coordinate household operations including vendor management and scheduling
- Assist with personal requests, errands, and day-to-day logistics
- Partner with family and household staff to ensure seamless coordination
Team Collaboration
- Work closely with other executive support team members to divide and execute responsibilities
- Participate in daily check-ins and ongoing communication to manage priorities
Required Experience
- 5 or more years supporting a senior executive, founder, or high-net-worth individual
- Experience in a fast-paced, high-demand environment
- Proven ability to manage both business and personal responsibilities
Core Competencies
- Exceptional organizational and time management skills
- Strong written and verbal communication, including text messaging
- High attention to detail and accuracy
- Ability to multitask and prioritize effectively under pressure
- Tech-savvy with proficiency in Outlook and mobile-based workflows
- Operates with discretion, professionalism, and sound judgment
Compensation and Benefits
- Competitive base salary
- Performance-based bonus
- Comprehensive benefits package
- Long-term incentives
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