Office Manager, part-time

Office Manager – Ageless Women’s Health Medical Front Office Coordinator / Medical Receptionist Location: Germantown, TN Pay: $24 per hour Job Type: Part-time, 10-15 hours weekly Schedule: Monday-Friday 8am-10am (2 days per week) /11am (3 days per week) OR Monday-Friday 3pm (3 days per week) / 4pm (2 days per week)- 6pm - 13 hours per week Join a Growing Leader in Women’s Health & Wellness Ageless Women’s Health is the sister company of Ageless Men’s Health — the nation’s leader in men’s hormone therapy and wellness, with over 90 clinics nationwide. We bring that same proven model of personalized care to women, focusing on hormone replacement therapy (HRT), wellness optimization, and preventative health services that help women look, feel, and live their best. We are seeking an Office Manager for our Germantown, TN location. You’ll be the welcoming face of the clinic—the first and last point of contact with patients. Your day-to-day includes checking in patients, answering phones, scheduling visits, managing a steady walk-in patient flow, verifying insurance, collecting co-pays and payments, and ensuring every patient enjoys a positive, efficient experience. What We Offer $24/hour, part-time, Monday–Friday schedule No nights, weekends, or on-call shifts Supportive, team-oriented environment Career growth opportunities within a national healthcare organization Your Responsibilities Greet patients and manage check-in/check-out for both scheduled and walk-in visits Answer phones and schedule appointments Verify insurance coverage and collect copays Collect payments from self-pay patients immediately after visits and follow up on missed payments, including phone outreach for outstanding balances Maintain accurate patient information and uphold HIPAA compliance Support clinic operations and ensure smooth daily workflow Deliver professional, friendly service to every patient Qualifications 1+ year of experience in a medical office, clinic, or healthcare front desk preferred Strong customer service and communication skills Organized, dependable, and detail-oriented Knowledge of insurance verification and HIPAA compliance Comfortable multitasking and prioritizing in a busy, walk-in environment About Ageless Women’s Health Ageless Women’s Health helps women feel their best through hormone replacement therapy (HRT), vitamin optimization, and comprehensive wellness care. As part of the Ageless family - alongside Ageless Men’s Health - we’re committed to redefining proactive, accessible, and empowering healthcare for both women and men. Visit Ageless Women's Health to learn more about our mission and services. You can also learn more about our sister company, Ageless Men’s Health. Keywords: Medical Office Coordinator, Medical Receptionist, Front Desk Coordinator, Healthcare Administrative Assistant, Patient Care Coordinator, Medical Scheduler, Women’s Health Clinic, Hormone Replacement Therapy (HRT), Wellness Clinic, Preventative Health, IV Therapy, Vitamin Injections, Concierge Medicine, Insurance Verification, HIPAA Compliance, EMR Systems, Customer Service, Patient Relations, Administrative Support. Apply To This Job