Executive Personal Assistant to Founder & Entrepreneur

Successful, young entrepreneur mainly based on the East Coast is looking for an Executive Personal Assistant to help him keep his life on track and flow seamlessly while he is heads down across a few different ventures and residences. This is an exciting opportunity to be a real support partner with an incredible amount of trust and visibility. In this role, you will help him manage everything - the businesses, the calendars, the travel, the bills, the accountant, the wealth manager, the random things that come up every week. You'll be the primary point of contact for vendors and contractors. Someone who is very responsive, extremely flexible to be available when needed, who is upbeat, and enjoys planning small gatherings and events. An executor who only needs to be told once; your organizational skills are second to none. This is a fully remote role; preference for someone based in SF or NY, but open to locations. 100-140K+ DOE + benefits stipend. Responsibilities:

• Provide dedicated executive, operational, and administrative support to a busy Founder, managing multiple business ventures and personal priorities.
• Manage calendar scheduling, meeting coordination, and day-to-day administrative support across business and personal priorities.
• Coordinate end-to-end travel arrangements, including flights, hotels, ground transportation, itineraries, and reservations.
• Serve as a point of contact for vendors, contractors, service providers, and routine partner communications.
• Track business operations, including invoicing, expenses, contractor payments, subscriptions, renewals, and reimbursements.
• Support light financial administration, including bill payments, Zelle payments, expense tracking, and management of a small personal checking account.
• Interface with accounting, wealth management, and financial advisory teams by gathering documents, fielding requests, and ensuring timely follow-through.
• Help coordinate small teams across multiple businesses by managing meeting cadence, follow-ups, and light project management.
• Document, organize, and improve recurring processes to create structure and keep operations running smoothly.
• Support vendor and household management needs, including coordinating service providers and handling related logistics as needed.

Qualifications:

• 3+ years of experience in an Executive Assistant, Operations, or similar support role. Prior experience supporting an entrepreneur, founder, principal, or executive in a tech or fast-moving environment is preferred.
• Comfortable working fully remote with the Principal, mainly running on East Coast hours.
• Highly organized, proactive, and resourceful, with the ability to figure out unfamiliar tasks quickly and independently.
• Strong written and verbal communication skills, with the ability to draft clear vendor emails, contractor briefs, and professional follow-ups.
• Able to learn new systems quickly and use technology to improve organization, communication, and workflow efficiency.
• Comfortable managing contractors, vendors, service providers, and small remote teams.
• Discreet, dependable, and able to handle sensitive personal and business information with sound judgment.
• Exposure to family office, wealth management, light bookkeeping, or financial coordination is a plus.
• Experience managing contractors or small distributed teams is a plus.
• Comfortable with basic financial workflows, including expense tracking, invoices, payments, reimbursements, and coordination with accountants or financial advisors.
• Tech-fluent and comfortable using Google Workspace, Notion or similar tools, scheduling platforms, travel tools, and AI tools such as ChatGPT or Claude.
• Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

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