[Remote] Administrative and Bookkeeping Assistant

Note: The job is a remote job and is open to candidates in USA. Custom Cylinders, Inc. is a company specializing in the design and manufacturing of custom pneumatic and hydraulic cylinders and valves. They are seeking a detail-oriented Bookkeeper and Administrative Assistant to maintain financial data and ensure efficient daily business operations while collaborating with the team.

Responsibilities

• Process, verify, and reconcile vendor invoices, issue payments, and manage customer invoicing and collections
• Record daily transactions, process bank deposits, and reconcile bank and credit card statements
• Maintain an accurate general ledger and generate financial statements (e.g., balance sheets, income statements)
• Accurately calculate and record employee wages, deductions, and tax withholdings
• Maintain organized financial files and assist in gathering information for annual audits and tax preparations
• Answer incoming phone calls, manage the main office email, and direct inquiries to the appropriate team members
• Manage executive calendars, schedule team meetings, and coordinate facility or conference room bookings
• Maintain physical and digital filing systems, monitor office supplies, and reorder as necessary
• Assist senior leadership with ad-hoc clerical tasks, special projects, and vendor communication

Skills

• 1-3+ years of combined experience in bookkeeping, accounting, or administrative support
• Hands-on experience with using ERPs to manage company information and business transactions (Experience with EPICOR a plus) and Microsoft Office Suite (especially Excel)
• Strong numeracy skills with a high degree of accuracy and attention to detail
• Excellent time management and the ability to multitask in a fast-paced environment
• Strong verbal and written communication skills in English

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Company Overview