Billing Coordinator

Wilson Elser is a national law firm recognized among the top 100 law firms, with a culture of collaboration and client service. The Billing Coordinator will support all billing operations, utilize accounting software, and ensure that billing tasks are completed accurately and timely.

Responsibilities

• Supporting all billing operations of the firm
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
• Accurately and timely completing assignments
• Communicating with claims examiners and clients regarding billing inquiries
• Researching and responding to inquiries from attorneys and support staff
• Displaying a positive, high-energy attitude within our team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of supporting documentation as required
• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
• Reviewing and analyzing rejected invoices and assisting with their resolution
• Recording and tracking of retainer funds as directed by attorney
• Processing write-offs per Firm policy
• Assistance with the creation and distribution of daily, weekly, monthly reports
• Assisting with year-end closing and reporting as required
• Assisting with special projects on various issues as needed

Skills

• Aderant experience required
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong analytical, problem-solving and productivity skills
• Excellent time management skills and the ability to work flexible hours to meet deadlines
• Ability to function well in a high-paced environment with shifting priorities
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficiency in Microsoft Office applications
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
• Proficiency in basic accounting principles and the ability to perform mathematical functions
• College graduate with internship/work experience
• Knowledge of iManage document management software a plus, but not mandatory
• Knowledge of e-billing middleware sites is a plus, but not mandatory
• Knowledge of AS400 system is a plus, but not mandatory

Benefits

• 401(k) retirement savings plan
• Medical
• Dental
• Vision
• Disability
• Life insurance
• Outstanding benefits package, including 401k match and generous PTO plan
• Ample opportunities for professional development and advancement
• Access to corporate discount plans and other benefits
• Flexible, hybrid working arrangement

Company Overview